Documents

The "Documents" page contains all the documents your users have created with the available templates. Admins can see

• ID (of the document)
• Template (CHILI template ID)
• Creator: the user who created the document
• Editor: the user that is currently working on the document
• Created: when the document was created
• Updated: when the document was last updated
• Status: the actual status of the document (editing, locked, archived, sent to printer,...)

In this list, admins can change the creator and editor of a document. This is very convenient when documents are "stuck" between editors (for example when the previous editor is on vacation and can not transfer the document, or when a colleague left the company without transferring all his documents...). From the documents page, admins can select any of the users, while in the frontend the choice is limited by the workflow settings configuration.

Also, when a document was deleted by accident, it can be restored from this page by an admin. Kepe in mind that documents are hard deleted after 30 days. This means that after 30 days, the linked CHILI document, together with all assets used in the document, is removed from the CHILI server. Admins will still see a record for the deleted document, but the restore option will no longer be available. These hard deleted documents will appear greyed out, and the context menu only show limited options