Categorizing assets and managing permissions

Categories should be created before uploading images. It helps you to think before creating unstructured categories. Structured categories with correct metadata will help users find the images easily. For example, you can create parent (main) categories and add child (sub) categories to them if they are related.

You can see an example of a page tree below. In this case, “Kadanza Demo” is the parent category, and the rest are the child categories. However, “photography” and “layouts” also have child categories.

You can create many child categories, as long as they are related. If they are not, it’ll create confusion, and you’ll have wrongly structured categories. You can see the child categories of “Photography” below. As you might’ve noticed, they’re all related to photography.

When we check the access rights tab, we see one "custom" and some "inherited." It is all based on your permission scheme and how you’d like to grant access to specific user groups based on the category configurations. For example, we have custom access rights for the "Photography" category. It means that they have specific permissions defined for each configuration. When we see "Inherited" for the access rights, the permissions are coming from the parent category. So, the "business" category has the same access rights as the "Photography" category.

You can define custom access rights for all the categories, however, if they have the same permissions it will save you lots of time to inherit them from the parent category. To inherit the access rights, do not configure anything for that specific category.

As seen below, there are 3 user groups added for this specific permission, including “Approval”, “Demo Accounts,", and “Kadanza Internal," that have permission to add assets. You can configure the permissions for all the options listed below: Edit assets, delete assets, download original assets, and view assets.

This way, administrators will be in control of the management of assets. Admins will know who can do what. That’s why it is important to configure this correctly.