Categorizing assets and managing permissions

Categories should be created before uploading images. It helps you to think before creating unstructured categories. Structured categories with correct metadata will help users to find the images easily. For example, you can create parent (main) categories and add child (sub) categories to them if they are related.

You can see an example of a page tree below. In this case, “Kadanza Demo” is the parent category and the rest are the child categories. However, “Photography” and “Layouts” also have child categories.

You can create many child categories as long as they are related. If they are not, it’ll create confusion and you’ll have wrongly structured categories. You see the child categories of “Photography” below. As you might’ve noticed, they’re all related to photography.

When we check the access rights tab, we see that some are custom and some are inherited. It is all based on your permission scheme and how you’d like to have access to specific user groups based on the categories.

As seen below, there are 5 user groups including “All users” “Approval”, “Demo accounts”, and “Kadanza internal” that have permission to add assets while the people in “Video Update” cannot add assets. You can configure the permissions for all the options listed below: Edit assets, Delete assets, Download original assets, and View assets.

This way, admins will be in control of the management of assets. Admins will know who can do what. That’s why it is important to configure this correctly.