Metadata

Kadanza has a powerful and flexible metadata management system. Some metadata, like file type, colorspace, or resolution, is shown below the asset's thumbnail.

Other metadata can be seen when opening an asset in a detailed view.

While uploading or editing assets, users are allowed to add or change metadata. Metadata, if used correctly, can help you organize your assets. Most metadata is also searchable to locate your desired asset even faster.

Users can search all metadata by using the general search bar or using the advanced search function.

Adding metadata

Enrich your uploaded assets by adding metadata. By default, we recommend doing this asset per asset because it gives you a better overview of what you’re doing. It can also be done in bulk when you have multiple assets that need the same metadata values.

All the metadata tied to an asset is searchable, so the more you enrich your assets in the right manner, the easier it is to locate them later on.

When you click the three dots '…' of an asset and select  Edit, you can change all of the available metadata. Once open, the Edit asset modal looks something like this:

Top toolbar

  1. Duplicate file: To create a copy from that asset also inheriting the same metadata.
  2. New version: Upload a new version to an already existing asset. When an asset has multiple versions, the version history can be shown.

Preview panel

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  • Fill image for preview
  • Custom preview image

File info

This part of the  Edit asset modal is the most advanced and can include many attributes depending on the metadata scheme created by the admin(s). By default, we always have a standard set of metadata attributes, but custom schemes can also be created by adding custom attributes. All of the available fields can be edited in this modal. We have also mapped the most common IPTC metadata to our default metadata.


Adding disclaimer as metadata


For certain businesses, having disclaimers and warnings when downloading assets is crucial. This is because some images may have strict copyright restrictions or may only be intended for specific purposes. Rather than using a disclaimer for an entire category, it's possible to add a metadata attribute that allows for custom messages to be displayed for each asset based on your specific needs.

The disclaimer message is automatically added to your metadata scheme, and you need to activate it from the Admin Console to start using it.


After activating it, you can edit your assets to add your disclaimer message. You can use the same disclaimer message for all assets or specify a different message for each one.

When someone tries to download the asset after that, they will receive your disclaimer message and will be unable to continue without agreeing.

Please note that users will see all disclaimers when using the bulk download option. However, we do not display a disclaimer message when assets are downloaded from a shared collection through a link or email.

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