Search assets
Having a gazillion assets in your Kadanza installation is great, but your users need to find the assets they are looking for. The Assets extension has a powerful search function that you can use to find the assets that you are looking for in no time. All metadata added to an asset can be used to search, which again points out the importance of adding the correct metadata to each asset.
There are two ways in which a user can use the search function in Kadanza:
- Regular search (in the current category and all of its child categories)
- Advanced search
Regular search
Enter a string in this free text field to conduct your search. Once at least 2 characters are entered, the system will make some suggestions which you can select. These suggestions can be
- All tags that are available for the user
- All categories that are available for the user based on the permissions
The number of matching assets is shown based on the entered value. For example, 5 assets were found for "wine".
Clicking on a tag or category from the available suggestions:
- Tag: All the assets containing the selected tag will be shown
- Category: This action is the same as when a user clicks on a category from the "Category" dropdown. The assets are loaded for the selected category, and the category breadcrumb is also updated.
A general search is performed when the user does not click any of the suggestions. With this general search, the system will suggest any asset that cointains references to the data you entered in the search bar. If a user searches for example for "logo cup". The system will show assets based on the query string "logo cup", but will also show partial matches (like world cup, cupcakes, Logo for print,...). These results are listed according to their relevance: the more the query is found in the metadata, the higher the asset will be listed in the search results.
Advanced search
The second option is the Advanced search which provides the user with a visual tool to create more complex search queries. You can combine any of the parameters from the advanced search and if an asset matches those parameters, it will be found.
From top to bottom and left to right:
- Tags: Search for a specific tag or multiple tags
- Categories: Search within a specific category or multiple categories
- File type: Select the desired file types to search for
- Resolution: Select the resolution you wish to search
- Colorspace: Select the colorspace you are looking for
- Orientation: Select the orientation of the asset you are looking for
- Dimensions: You can define the dimensions for both width and height here
- Properties: Select the right properties
- Status: Select the asset statuses that you are looking for
- Uploaded on: You can specify the date(s) when an asset was uploaded
- Uploaded by: Searches for the person who initially uploaded the asset
- Updated on: You can specify the date(s) when an asset was updated
- Updated by: Searches for the person who updated the asset
- Publish date: You can specify the date(s) when an asset was published
- Expiration date: You can specify the date(s) when an asset will expire or expired
- Other metadata: All the other metadata fields are also searchable
- Custom metadata: If you have custom metadata schemes configured, these custom attributes will also be shown here
Click "Search" to find the asset(s) that you are looking for
Boolean search
You can combine any of the asset’s metadata in your search with the AND, OR, and NOT operators to refine your results:
- AND: Narrow down the search. For example, New York AND Bike (the result will only show you assets that have both these two keywords attached to them).
- OR: Broaden your search. For example, New York OR Chicago (the result will show assets with keywords from both New York and Chicago).
- NOT: Exclude certain keywords from your search. For example, NOT New York (the result will show all images that have nothing to do with New York).